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AI Tasks

AI Task Manager

Automatically generate and manage tasks from customer messages, with auto-assignment and status tracking.

  • ✅ 15K+ tasks completed
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AI Tasks

Smart task management

  • Auto-generated tasks

    AI automatically creates tasks from customer messages and conversations, so nothing falls through the cracks.

  • Auto-assignment

    Tasks are automatically assigned to the right team members based on your rules and preferences.

  • Status tracking

    Track task progress with timestamps and real-time status updates.

  • Photo & video uploads

    Document task completion with timestamped photos and videos for full accountability.

  • Recurring tasks

    Set up recurring tasks for regular maintenance items that repeat on your schedule.

  • Comments

    Add comments to tasks to communicate special instructions or notes with your team.

  • Multilingual support

    Your team can use the app in their preferred language—Spanish, French, Italian, Chinese, Japanese, and more.

  • Issue reporting

    Anyone on your team can report an issue in seconds — snap photos, add a description, and a task is created and routed automatically.

  • Activity log

    Track all changes and updates to a task with a complete activity log for full transparency.

  • Notifications

    Notifications for assignments, due dates, status updates, and reminders to keep everyone on track.

  • Mobile app

    Native iOS and Android apps that are easy to use and loved by teams.

  • Permissions

    Invite your team and easily manage what they can see and do.

Organize by Department

Effortlessly organize your team into departments tailored to your business, so everyone stays focused on what matters most to them.

Departments

Start managing tasks with AI

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Works with

All the superpowers you get with ProhostAI

Download the app

Get instant access to Prohost on your mobile device. Available for iOS and Android.

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The Prohost app on iOS and Android

Task automation FAQ

How does ProhostAI automate task management?

ProhostAI turns customer messages, scheduled events, and triggers you configure into tasks automatically, so follow-ups and routine work get created and assigned without you writing every to-do by hand. Recurring tasks keep repeat work on schedule.

Can the AI create a task from a customer message?

Yes. When a customer reports a problem or asks for something, ProhostAI can spin up a task and route it to the right person, so requests become tracked work instead of getting lost in the inbox.

Can I assign tasks to specific team members?

Yes. Tasks can auto-assign by team, role, or rule, and your team sees their own queue in the app, so everyone knows what's theirs without a daily round of texts.

Does it support recurring and template tasks?

Yes. You can set recurring tasks for routine upkeep and build subtask templates for multi-step jobs, so standard procedures run the same way every time.

Can my team manage tasks on mobile?

Yes. The native iOS and Android apps let your team see, update, and complete tasks with notes and photos from anywhere, so everyone stays in sync.