AI Workflows
Automate anything with AI Workflows
Create workflows that automate tasks like sending messages, creating follow-ups, or notifying your team when events happen.
Key benefits
Set your triggers
Choose when workflows run: when a customer sends a message, an event happens, or on a schedule.
Describe your steps
Tell AI what each step should do in plain language. Use 20+ tools for tasks, messaging, follow-ups, and more.
Preview & activate
Preview with real data before going live. Run once to test, then enable to automate continuously.
Describe what you want
No coding, no drag-and-drop. Just describe your workflow in plain language and the AI Builder creates the steps, picks the right tools, and wires everything together.
- You
When a customer reports an issue, create a task and notify the right teammate.
Chain powerful actions together
Each step uses one of 20+ built-in tools — messaging, tasks, follow-ups, and more. Steps pass data forward so each action builds on the last.
Runs when it matters
Workflows trigger automatically from real events — new customer messages, completed tasks, or on a schedule. No manual intervention needed.
Track every execution
See a complete log of every workflow run — what the AI agent did, who it acted for, and whether it succeeded. Full transparency into your automation.
Ready to automate your operations?
Works with
All the superpowers you get with ProhostAI
AI Messaging
AI replies to guests in your voice. Use Suggestions to review every reply, or turn on Autopilot for 24/7 coverage.
Learn more →AI Memory
Self-improving AI Memory learns about your properties and communication style with no manual training required.
Learn more →Cleanings
Automatically schedule cleanings after guest check-outs. Auto-assign cleanings to cleaners. Auto-notify guests about completed cleans.
Learn more →Scheduled Messages
Create message rules that automatically send to guests on booking confirmation, check-in, and check-out.
Learn more →AI Task Management
Automatically generate and manage tasks from messages and reviews left by your guests. Auto-assign & Auto-notify team members about new tasks.
Learn more →Upsells
Earn more revenue with automated upsells by filling gap nights and selling extra services.
Learn more →Reviews
Write reviews for guests with AI. Automatically analyze reviews and generate maintenance tasks.
Learn more →Guidebooks
Automatically create beautiful guidebooks with AI. Share them with your guests to provide a better experience and reduce questions.
Learn more →Direct Booking
Launch your own professional booking website. Accept direct reservations with secure payments and real-time availability.
Learn more →Guest CRM
Unified guest profiles with complete stay history, spending insights, and contact details across all your properties.
Learn more →Multicalendar
View bookings, gaps, and guests across all your listings in one place on web and mobile.
Learn more →Analytics Dashboard
Monitor response times, AI messaging performance, and cleaner ratings.
Learn more →Mobile apps
Access all features on iOS and Android. Manage your business from anywhere.
Learn more →Push Notifications
Never miss important updates, messages, or urgent tasks.
Team Collaboration
Team chat with real-time presence, typing indicators, read receipts, and group chats. Share photos and see related tasks.
Learn more →Smart Devices
Connect 200+ smart-device brands. Automate guest access codes, temperature schedules, noise alerts, and device activity logs.
Learn more →AI Employees
Named AI teammates with their own personality, goals, and heartbeat. Auditable runs, voice, and shared memory.
Learn more →AI Phone
Voice calls inside your inbox. Recordings, transcripts, and AI summaries on every call.
Learn more →
Download the app
Get instant access to Prohost on your mobile device. Available for iOS and Android.
AI workflows FAQ
What are AI agent workflows in ProhostAI?
AI workflows let you chain AI actions into automated sequences, so an event like a new customer message can trigger a reply, a task, and a team notification in one flow, running your operations end to end without manual steps.
Do I need to code to build a workflow?
No. Workflows are configured with rules and triggers, not code, so you can automate multi-step processes by describing what should happen, not by programming it.
What can a workflow automate?
Workflows can connect messaging, tasks, and notifications, so a single trigger handles a whole sequence — like confirming a request, creating and assigning the work, and scheduling a follow-up.
Can workflows still escalate to a human?
Yes. You decide which steps run automatically and which need approval, so workflows handle the routine path and pause for you when a decision or sensitive action is involved.
How are workflows different from one-off automations?
A workflow ties several AI actions together with shared context, so instead of isolated rules, you get a coordinated sequence that runs your operations the way a trained team would.