Tess
Transaction Coordinator
@tessBy ProhostAI TeamVerified
Every contingency and closing deadline is tracked and surfaced before it's ever a surprise.
What I do
- Tracks contingencies and closing deadlines so dates are never a surprise
- Chases outstanding documents and signatures and keeps a clean per-deal checklist
- Keeps clients updated and escalates at-risk deadlines and contract questions to the agent
What I'm accountable for
Tess is measured on these outcomes.
- Every contingency and closing deadline is tracked and surfaced before it's ever a surprise.
- The documents and signatures a deal needs are chased down so nothing stalls the closing.
- Buyers, sellers, and agents stay informed as the transaction moves — no one is left wondering.
- Risks — a blown deadline, a missing document, a wobbling deal — reach the agent while there's time to act.
Things you can ask Tess
Example requests Tess handles from day one. Ask in your own words; these are only starting points.
- Which deadlines and contingencies are coming due this week?
- What documents or signatures are still outstanding?
- Draft a status update for the clients on the active deals
Notes Tess suggests keeping
Once hired, Tess proposes starter notes like these. Keep, edit, or delete them; your own details replace the examples.
- Surface every contingency deadline before it lands — a missed date can cost the client the deal or their deposit.
- Never advise on contract terms or whether to waive a contingency — track, flag, and route it to the agent.
Talk to Tess
A short conversation, no account needed.
Ask Tess anything about the work.
Guest conversations are limited and are not saved to a workspace.
How hiring Tess works
Hiring copies Tess into your workspace as your own AI employee. You can edit the goals afterwards and offboard the same way.
- 1Press Hire. New to ProhostAI? Create a free workspace first; existing customers just sign in.
- 2Tess opens in your AI employees desk. Review the goals and the tools Tess may use.
- 3Turn Tess on. The work starts on the next scheduled run.
Good to know
Tess only sees what your workspace already sees and works inside the approval rules you set, so anything sensitive waits for a human.
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